3-Day Rule Guidelines

Office of Sponsored Programs (OSP) | Proposal Review Responsibilities

Review level is based on timing. The level of review depends on when the final proposal, RFP, and all applicable forms are received by OSP before the sponsor deadline.
Review / Action Item >3 Days Detailed Review <3 Days Abbreviated Review
All application sections, forms, and attachments (except budget and institutional sections) for federal sponsors are completed and entered. RC + PI PI*
All application sections, forms, and attachments for all other sponsors are completed and checked. RC + PI PI*
Standard budget and budget justification forms are completed and checked. PI + RC + SPC PI*
Proposal adheres to sponsor formatting requirements, including margins, fonts, page limits, and file type. PI + RC + SPC PI*
Application for Financial Assistance/Proposal Signature Page (SF424), sponsor assurances, certifications, and representations are complete and correct. SPC SPC
Proposal budget and justification are reviewed for unallowable costs, such as administrative, secretarial, or clerical salaries and office supplies, according to sponsor and TXST policies. PI + RC + SPC PI*
Proposal budget and justification reflect TXST and sponsor policies regarding cost share, program income, renovations, and equipment purchases. RC + SPC PI*
All required documentation from proposed collaborators, subrecipients, consultants, and service providers is received by OSP. PI + RC + SPC PI*
All required institutional approval forms and compliance-related forms are included in the proposal, including human subjects, animals, and biosafety documentation, as applicable. PI + RC + SPC PI*

Important: Proposals Received Less Than 3 Days Before the Deadline

*The PI assumes responsibility for completeness and accuracy. When documents are submitted less than three days before a deadline, OSP will conduct a minimal review.

Because of the limited review time, the proposal may not be reviewed for completeness, and the PI is responsible for resolving errors.

Letters of Intent and Pre-Proposals that are competitive or require an Authorized Representative Official's signature must be routed in Kuali before submission.

Roles: PI = Principal Investigator | RC = Research Coordinator | SPC = Senior Proposal Coordinator