A structured timeline to improve coordination, strengthen proposal quality, and reduce deadline pressure.

10 DAYS
Plan & Align
✓ PI + team launch
✓ Build RFP checklist
✓ Assign owners & dates
5 DAYS
Verify Readiness
✓ Check documents & approvals
✓ Resolve gaps and dependencies
✓ Confirm budget and attachments
2 DAYS
Review & Submit
✓ Final compliance / quality review
✓ Resolve errors early
✓ Submit ahead of sponsor deadline
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Guiding principle: Build in time for thoughtful review—not just last-minute submission.
Shared Accountability
One Team, One Submission
♟
Principal Investigator
  • Lead the research content and scientific direction
  • Provide technical inputs and key personnel information
  • Review and approve the final proposal
⚙
Research Support Team
  • Manage checklist, schedule, and submission requirements
  • Coordinate budget, documents, approvals, and compliance
  • Communicate gaps, deadlines, and sponsor-specific needs
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Department / Collaborators
  • Provide timely budget and institutional information
  • Secure cost-share and other required approvals
  • Return subaward and partner documents by agreed dates
Planning standard only; sponsor deadlines and system requirements always govern.