Disclosure Requirements

Transparency and accurate disclosure are fundamental components of research security and research integrity. Federal sponsors, state requirements, and university policies require researchers to disclose certain outside activities, appointments, affiliations, financial interests, collaborations, and sources of support to ensure compliance with research security, conflict of interest, and sponsored research requirements. 

Failure to disclose required information may result in proposal delays, funding restrictions, corrective actions, or other administrative consequences imposed by sponsors or the university. Researchers should ensure that all disclosures are complete, accurate, current, and consistent across institutional and sponsor reporting mechanisms.

What Researchers May Be Required to Disclose

Depending on their activities and funding sources, researchers may be required to disclose:

• Outside employment and professional activities;
• Significant financial interests and financial relationships;
• Foreign appointments, affiliations, and positions;
• Foreign research collaborations and engagements;
• Foreign funding and research support;
• Current and Pending (Other) Support;
• In-kind contributions supporting research activities;
• Foreign talent recruitment program participation;
• Foreign travel and sponsored travel, when required; and
• Other relationships, activities, or interests required by university policy or sponsor requirements.

Outside Activities and Interests

Researchers are responsible for disclosing outside activities, relationships, appointments, affiliations, interests, and sources of support as required by university policy, sponsor requirements, and applicable federal and state requirements. Examples may include compensation, company ownership interests, foreign appointments, foreign affiliations, foreign research support, sponsored travel, and other external engagements.

Current and Pending (Other) Support

Most federal sponsors require disclosure of Current and Pending Support (also referred to as Other Support) in grant and contract applications. Information may be required during proposal submission, Just-in-Time processes, progress reporting, award management, or other sponsor-directed reporting activities.

Texas State strongly supports collaboration with domestic and international partners. Researchers are responsible for ensuring that all research support, affiliations, appointments, collaborations, and external relationships are reported accurately and completely as required by sponsor and university requirements.